Adding and Editing Events
From the View Events menu, you can view and edit your site’s events. Important information about your event can be found on this page, including the type of event, start and end dates, and any associated sessions. You can add, duplicate, and delete your events from this menu.
What is the difference between Events and Sessions?
Events are a top-level configuration on your site and should be one of the first things you add. Each event represents a gathering at a specific time and place (either in-person or online.) You may add as many events to your site as necessary. Examples of events would be a concert or a conference, which can span several days.
Sessions are smaller units within an event. An example of a session would be a seminar during a conference. An event can have multiple sessions, and they are also able to be run concurrently.
Adding your first event
From the View Events menu, select the Add Event button at the top of the page. Inside the Add Event page, you will see several sub-menus that allow you to configure your event.
Event Details
The Event Details sub-menu is where you add the main information about your event, including the event title, description, and start and end times. Required information is indicated with a red asterisk.
Understanding Event Type
The type of event you choose determines how it is presented on the website. Virtual events include online access for attendees to watch and contribute. In-person events include features like badge printing and online check-in. A hybrid event is one that includes both virtual and in-person elements. You may change this setting at any time.
Selecting an Event Format
The Event Format is an important option to consider. If your event has only one session (i.e., a Networking Brunch or Concert), select Single Session. When you save your event, a corresponding session will automatically be created. If your event has more than one session, select Multiple Sessions, and then you will be able to add sessions manually from the Sessions sub-menu.
Note: If your Single Session event format is either Virtual or Hybrid, a corresponding Virtual Stage will also be automatically created.
Go to Understanding Virtual Stages to learn more about Stages and their features.
The session (and optional Stage) generated for a Single Session event will be automatically updated if you edit the event details (i.e., changing your event’s time will also update the session start time).
Presenters
The Presenters sub-menu enables you to view and add presenters to your event. This will also add the presenters to the attached session for single-session events. For Multiple Session events, presenters associated with your sessions will be automatically inherited by your Event and displayed in a separate list. Adding presenters from the Events menu directly will associate them with the Event without adding to a specific session.
Sponsors
The Sponsors sub-menu enables you to view and add sponsors to your event. The same behaviors apply to this section as the presenters, including how they are associated and auto-generated into single-session and multiple-session events.