Adding and Editing Sponsors
From the Sponsors menu, event organizers and sponsors can view all sponsors, edit sponsor information, and add sponsorship levels.
In View Sponsors, important information about sponsors can be seen at a glance, including their name, category, sponsorship level, listing type, and logo.
What is a Sponsor?
A sponsor is any company, person, or organization providing financial support, exposure, or products and services to an event. Sponsors can create an additional level of interaction for any event, allowing participants to discover new products and activities to participate in. Sponsors can benefit from brand exposure, potential customers, and networking opportunities.
Any event can have multiple sponsors. Additionally, sponsors can be attached to as many sessions as necessary (i.e., a sponsor representing speakers running multiple presentations for an all-day event).
How are Sponsors displayed on my site?
Each sponsor will be displayed on the Sponsor Page and the Homepage of your site. Sponsors will also have an independent page with detailed information, which can be accessed through the main Sponsors Page.
Each page will display the sponsor’s company name, logo, tagline, and a short description. Additional information, including their virtual or in-person booth, sponsored sessions, affiliated presenters, and social media links, will also be seen.
Several other pages throughout your site will display sponsors. This works by assigning them to various sessions, presenters, and exhibitors.
Can sponsors access the site to edit?
Yes. To give a sponsor access to edit their sponsor page, click on the sponsor in View Sponsors > Exhibitor Access > Create Account. Then, add a contact email. The sponsor will receive an email with login information to set a password. After that, they can edit and view their page and access additional elements necessary for participating in the event.
Adding Your First Sponsor
Select the Add Sponsor button at the top of the page from the Sponsor menu. Inside the Add Sponsor page, you will see sub-menus that allow you to configure details about your sponsor. This includes the following: General, Contact Information, Events, Sessions, Presenters, VODs, Gallery, Document Vault, and Exhibitor Access.
General
The General menu is where you add primary information about your Sponsor. This is where you add the main information about your Sponsor. This includes their name, tagline, logo, listing type, sponsorship level, and an option to exclude them from the Expo Page.
Here, sponsors can also include brand colors and an alternate logo to display on their page.
What is a Listing Type?
The Listing Type offers your sponsor the option to display their own page on your site, insert an external link, or choose to display no link at all. If a page is not required, the sponsor can be linked to an external site or simply not linked.
Contact Information
The Contact Information tab is where sponsors can display how attendees can connect with them. Public contact will be displayed on the sponsor page. Here, sponsors can also add their website and social media links.
Events, Sessions & Presenters
The Events, Sessions, and Presenters tabs allow sponsors to add events, sessions, and speakers connected to the sponsor. To do this, sponsors can simply select from a list in the left-hand column. Once selected, they will display on the right-hand side.
To deselect, simply hover over the event, session, or presenter, then click on the minus symbol, and it will adjust by showing up on the right.
NOTE: If selecting an entire event, the sponsor will appear in all corresponding sessions.
VODs
The VODs tab allows sponsors to display replays and additional Videos On Demand (VODs). Here, sponsors can include timestamps for each video selected. By enabling the VODs Block, they can also list the selected VODs on the Sponsor page.
Gallery
The Gallery section is a small area where sponsors can display images of their business and any other imagery that represents them. Sponsors have the option to select either a masonry or grid layout. In a masonry layout, items are arranged in a grid-based design that minimizes gaps between them, whereas the grid layout features fixed row heights.
Document Vault
The Document Vault tab allows sponsors to upload any PDF documents to their page.
Sponsors can simply upload documents by selecting Add a File and uploading their PDFs. See videos below.
After selecting Add a File, your media library will display; from here, select Upload Files.
Exhibitor Access
The Exhibitor Access tab allows event organizers or sponsors to create an account or convert an existing account to one with exhibitor access. This will give the account the ability to edit the information mentioned above.
Sponsorship Levels
Event organizers can easily add sponsorship levels by returning to the main side menu and selecting Sponsorship Levels.
From here, organizers can set an internal name for each level and a friendly name to display on the site.
To get started, create a Name for your sponsorship level and then select Add new Sponsorship Level.
After adding, you can making any changes by selecting the new level listed to the right.
To add more Sponsorship levels, simply go back to the main page.
Want to keep adding to your event? Go to Getting Started for more helpful articles on how to complete your first event.